Legal Secretary

Arnold & Itkin is one of the top personal injury firms in the country with offices in Houston, Dallas, and Baton Rouge. We have some of the best records across the country for our victories, which has resulted in us being named among the best personal injury lawyers in Houston multiple times. When we represent our clients, we're all in. We fight hard for them. No matter what. We are currently seeking an experienced, motivated Legal Assistant/Secretary to join our growing team.

On a day-to-day basis, works primarily under the direction of an assigned group of Attorneys and/or other team members to meet Firm/client needs most effectively and efficiently. This includes managing cases, busy calendars and constantly evolving schedules which include coordinating depositions and mediations, or meetings and events. Familiarity with e-filing in state and federal courts in Texas, docketing deadlines, and trial preparation are also required.

Essential Job Functions:

• Prepare and revise a wide variety of documents, including correspondence, memoranda, and legal materials. Responsible for proofreading and correctly formatting all materials.
• Schedule depositions & mediations and prepare hearing notebooks. Assist in trial preparation as needed. Process expense reports. Receive, place, and screen telephone calls as required. Schedule conference calls, and coordinate/ schedule travel.
• Identify and calendar all incoming discovery requests, briefs, motions, and court appearances. Notify the proper team members of upcoming deadlines.
• Aid other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs. Organize and prioritize workload to enable and facilitate team effort to accomplish Firm and client goals most efficiently.
• Exhibit professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements.
• The ability to manage confidential information with discretion.
• Ability to work core business hours with flexibility for overtime as required. Must have 5+ years of recent secretarial experience. Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 55+ words per minute
• Must have a high school diploma or equivalent.

This position requires:

• Must have 5+ years of recent experience as a litigation legal secretary.
• A professional, organized self-starter with good tenure.
• A proactive work ethic, the ability to anticipate needs, strong decision-making skills, attention to detail, a flexible schedule and the ability to thrive in a fast-paced, challenging legal environment are a must.
• Strong interpersonal and communication skills along with the ability to work collaboratively as a team are also required.

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